Using iWork for iOS?
Taking your presentations and documents over to Keynote or Pages for iOS? There are a
few things you'll want to know to make the process as trouble-free as possible.
*Now Updated for 1.7x generation iWork for iOS apps and iOS Quick-Launch.
Using KeynotePro Themes and Templates
with iWork for iOS
Updated 9/24/2013 - Current for 1.7x apps.
The iWork for iOS apps have come a considerable way since our initial launch review of the 1.0 - 1.3 versions - while Keynote and Pages for iOS obviously retain their bred-for-touch individuality, they've increasingly adopted more of the functional underpinnings of their namesake desktop cousins over the intervening years and become something closer to a true desktop alternative for professional users on the go in their current incarnations.
Keynote, in particular, has gone a long way toward desktop-to-mobile parity - including (drumroll) theme support, interactivity and better import/export operability with PowerPoint. And while Pages hasn't come quite as far in terms of supporting all of the template-centric features you'd need to use the iOS version as a true desktop replacement, it's become increasingly adept at importing and handling more complex documents than its bundled templates might imply.
That said, you're still dealing with differing application modalities when you're jumping between desktop and mobile, so you'll want to follow a few general guidelines along the way and, if you're coming from the desktop, understand the inherent limitations of the respective iOS apps so you can make the transition as seamless as possible.
Keynote for iOS
Earlier versions of Keynote for iOS were great for playback of desktop-created shows on the go, no so great when it came to creating or editing a show using anything other than the hand-full of built-in themes and their somewhat anemic slide selections. Subsequent updates have since added presentation-level theme support, making it much easier to edit and expand shows you've transferred to the device regardless of the applied theme. Likewise, fewer workarounds are required to make particular theme structures work well in their touch-based modality, so there's less of a need for an iOS "tuned" presentation: a number of the iPad-specific updates we issued in those early days of Keynote for iOS, for example, are now thoroughly obsolete.
Functional non-starters in earlier versions, such as on-device interactivity and playback looping, are now supported in newer versions of the app, opening the door to touch-driven interactive presentations and micro-kiosks. While there are still a number of things you can do with Keynote on the desktop that simply aren't feasible on iOS for one reason or another, those differences now seem more a matter of their specific interface/device modalities than particular core-feature differences.
There have been a few steps back along the way, though: notably, builds on Master Slides are no longer supported, so themes like Fuse* Kinetic that once played beautifully in the 1.0 era are left completely static when imported into more modern versions of the app. This may only be a temporary setback, though, given Apple's iterative development process - Kinetic themes that were imported to a device prior to the 1.5 update continue to play back without issue in 1.7, suggesting that the newer, theme-aware import simply doesn't have the scope to interpret that sort of feature as of yet.
Keynote for iOS and Custom Theme Use
While Keynote for iOS now supports presentation-level themes, you can't install themes in quite the same way you may be accustomed to on the desktop - tapping Create Presentation still brings up the selection of built-in themes you're likely accustomed to seeing there since the earlier versions. What presentation-level theme support entails is just that: Keynote for iOS imports and understands the Master Slides and embedded theme details within presentations you open on the device, but you'll still need to start with a regular .key file that already has the custom theme applied rather than selecting a custom theme and creating a new file on-device. If you've already applied one of our themes to a standing presentation on your desktop, simply transfer it to your device using iTunes, iCloud or Email and you should be good to go, provided it's using one of the supported fonts on iOS - consult the compatibility matrix below for theme-specific information.
If you need to start a new presentation away from your desktop, though, we've also got you covered: over the coming weeks we'll be expanding Quick-Launch functionality for many of your favorite themes in the Theme Library section of Your Account at KeynotePro.com. Simply sign in to Your Account using your iOS device and navigate to the theme you'd like to use - iOS-optimized themes will feature a new "Launch to iOS" link that will open a new, blank presentation using the selected theme directly in Keynote for iOS, enabling you to start a new presentation on the go, even when you're away from your Mac (network connectivity required, naturally). Consult the compatibility matrix below to see if a Quick-Launch version of a particular theme is currently available - we'll update the matrix as additional themes are brought online.
Once a .key file using your selected theme is on the device, using the theme should prove very straightforward provided you know your way around Keynote for iOS. Tapping the Add Slide icon will pull up a scrollable list of the embedded Master Slides included with a theme - simply select a Master to apply to a new slide in your presentation. At this time, you cannot apply a different Master Slide to a slide once it's been added, so if you'd like to change the Master used on a particular slide you'll need to create a new slide and copy/paste your content between the two slides.
Theme and template defaults such as chart and palette definitions are expressed in a notably different way in iWork for iOS - rather than having a color well available when inspecting the properties of objects on the stage, for instance, fill-color options are presented in a contextual item shortcut menu that displays a theme's core palette, shape and table definitions alongside a number of additional, standardized built-in options. When adding a new Table, Chart or Shape, swipe the selections to the left-most indicator (the dot-based indicators at the bottom of the panel) - the left-most indicator includes the theme-specific settings, while the additional indicators break down the other built-in, pre-formatted options in distinct groupings. When changing the color of a shape you've placed on the stage, the top-left option that appears in the format dialogue is the default fill/coloration defined within a theme - additional tonal variations are generally available by tapping Style Options and swiping to the right-most panel on the resulting Fill tab that appears.
Pages for iOS and Custom Template Use.
The differences between the templates provided in the desktop and iOS versions of Pages are subtle but significant - and speak to the types of authoring Apple has optimized the iOS edition for. The template pool is built around short-format documents, and unlike their desktop counterparts - many of which offer additional Pages or Sections that can be inserted as required - Pages for iPad builds to a reduced single-state template that doesn't include alternate layouts, leaning toward an editable late-state template model instead of the open-ended page-as-object approach of the desktop. It's far closer, in terms of template architecture, to Word than desktop Pages in this respect - and a logical approach given the nature of touch-driven authoring. But if you're used to the flexibility of authoring on the desktop, you may find Pages for iOS somewhat limiting in that respect and should plan accordingly.
If you're using a short-format template from one of our Pages Template families on a regular basis,simply transfer it to your device using iTunes, iCloud or Email and you should be good to go. For longer or more complex documents like brochures or newsletters, we recommend pre-authoring as much as possible on the desktop in terms of making your basic editorial decisions and which layouts will be used: remember that there's no inserting of new pages or sections once you're editing on in iOS. We'll soon expand our iOS Quick-Launch functionality to a number of the templates included in our various Pages Template packs - check back soon for details.
The addition of presentation-level theme support to Keynote for iOS makes it the obvious choice for a mobile Keynote solution moving forward. In our original review of Keynote for iOS, we posed the question as to whether the app signaled the end of classic iPod and iPhone EP themes, ultimately declaring "not quite yet." Well, thanks to theme support, that day has finally arrived. If you've been using one of our classic iPod or iPhone-optimized EP Edition themes for mobile presentations, iWork for iOS is a fantastic extension of that approach, providing the control over timing and transitions that have traditionally been the crux of the tradeoff between exporting to Quicktime or iPhoto for transfer to the device in question. With Keynote for iOS, no such tradeoff has to be made, making it an obviously superior solution.
We'll be phasing the currently active Pro+Mobile editions of our themes from the shelves in the coming weeks and shifting entirely to native theme optimzations for iOS where needed and expanding our Quick-Launch functionality to make mobile editing even easier. Pro+Mobile downloads will still be available if you already have EP Editions of our themes in Your Library, but we'll no longer be developing or updating the EP themes beyond their current state.
Compatibility Matrix - Keynote Themes.
The following KeynotePro Themes have been tested for playback in Keynote for iOS and determined to be Shelf-Playable or Update-Playable. Shelf-Playable themes will transfer to the iPad for playback without an iPad-specific update required. Update-Playable themes will require updates for both usability and compatibility, and are *not recommended* for transfer to the iPad unless an updated iPad Export theme is available. Themes tagged for Quick-Launch to iOS can be accessed by signing into Your Account using an iOS device, navigating to the theme in question, and following the Launch to iOS instructions.
As additional themes are addressed they'll be added to this list.
|Palo Alto '08|
|Tokyo RPG '08|
|Warp Series: Elevation '09|
* Brighton is Shelf Playable. Brighton Motion Themes are not supported at this time.
**Fuse*/Canto Static themes are Shelf Playable. Fuse*/Canto Kinetic Themes are not supported at this time.
***QuartzComposer Objects are not supported in Keynote for iOS at this time.
- Best practices for creating a presentation on a Mac for use on an iPad (Apple) *Outdated
- Keynote for iOS Support Center (Apple)
- Pages for iOS Support Center (Apple)